MudraHQ provides a comprehensive accounts receivable ledger designed for Indian retail and B2B wholesale trade. It bridges formal GST invoicing with traditional khata debt tracking.
🧭 How the Customer Balance is Calculated
A customer's net balance due is maintained in real time according to fundamental accounting principles:
- Opening Balance: Prior debt or advance credit carried over from offline ledgers before adopting MudraHQ.
- Total Billed: Sum of all digital sales bills generated inside MudraHQ.
- Payments Received: Sum of all cash, UPI, cheque, and bank transfer receipts logged against this customer.
💵 Settle Dues: Invoice vs Direct Ledger Payment
MudraHQ supports two business collection workflows:
1. Direct Ledger Settlement ("Record Pay")
When a customer comes in to settle prior debt or make an advance deposit without buying new products:
- Open the customer's profile.
- Tap
Record Pay.
- Enter the paid amount (e.g.,
₹50,000.00).
- Select the payment method (Cash, UPI, Bank Transfer, or Cheque).
- The balance is credited immediately, and an immutable Payment Receipt Voucher is logged into
payments table.
2. Itemized Invoice Payment
When a customer pays against a specific invoice:
- Full Payment: Marks the invoice status as
PAID.
- Partial Payment: Marks the invoice as
PARTIALLY_PAID with real-time balance tracking.
- Excess Payment: If a customer overpays (e.g., paying ₹1,000 on a ₹950 bill), MudraHQ prompts to allocate the excess ₹50 as an advance credit on their account.
📲 WhatsApp Statement Dispatch
With 1-tap WhatsApp integration:
- Generates an instant summary: Total Invoiced, Total Paid, and Current Balance Due.
- Includes a secure, tamper-proof link to the customer's live online ledger statement:
- Customers can review all past bills, download PDF copies, and scan your dynamic UPI QR code to pay instantly.